RUTGERS UNIVERSITY – CAMDEN

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WINTER SESSION OFFICE
Armitage Hall, First Floor
311 North Fifth St.
Camden, NJ 08102
856-225-6053
FAX: 856-225-6453
winterim@camden.rutgers.edu




FACULTY INFORMATION

Here you will find information useful to faculty members teaching during the Winter Session at Rutgers-Camden. Please select from one of the topics below:

Administrative:
- How and when do I get paid?
- How do I get an Rutgers NetID? (This is necessary for logging into the Rutgers system)
- How do I get a Faculty ID Card (hard copy)? (necessary to use gym, computers on campus, and library)
- How do I get a parking hangtag?
- Where do I park?
- What are these payroll forms I need?
- Do I get an office?
- There is an error or changes to my class listing in the schedule or on the website - whom do I contact?
- Where do I find out if classes on campus have been cancelled?
- My room (or building) is locked - how do I get in?
- There are problems with the room (air conditioning off, windows or lights broken, etc) - what do I do?

Academic:
- How do I see my class list? (access roster)
- How and when do I submit grades?
- May I post grades somewhere for my students?
- How and when do I order books?
- How and when do students get books?
- When is my class?
- When will I know if my class is running?
- Where is my class?
- I need powerpoint or multi-media for my class - how do I make sure I have it?
- I need photocopying done - how is this handled?
- I need whiteboard markers, erasers, bluebooks or other academic supplies - how is this handled?
- How do I reserve books in the library?
- My class is web-enhanced or online - how do I set that up?
- I want to take students on a field trip - what do I have to do?
- I need to miss a day of class or am running late to class - whom do I contact?

Dealing with students:
- I have a special needs student (blind, deaf, limited access, etc.), what do I do?
- A student has stopped attending class. What do I do?
- A student has plagarized work - how do I handle this?
- A student appears in class but not on my roster - what do I do?
- A student appears on my roster, but not in my class - what do I do?
- A student appears on my class roster, but not in my online class or class supplement- what do I do?
- My section is listed as closed, and another student wants to join. What options are there?
- How do I handle Student Surveys?

Campus Facilities:
- Winter Session Office
- Campus Security
- Library
- Student Center
- Athletic Center
- Computing Services


ADMINISTRATIVE:

How and when do I get paid?
Payroll is processed bi-weekly. Generally speaking, instructors will receive checks bi-weekly after the start of their course. The pay cycles are on January 1, January 15, and January 29, 2016. Math courses that start on January 4 will most likely not receive a January 1 dispersal. It is possible that HCM/Payroll will distribute the entire salary by the January 15 cycle.

Payment is usually made by check. Full-time faculty who have arranged for direct deposit during the normal academic terms will have their winter payment direct deposited. Pay stubs and other information will be available as during the normal academic year on RIAS. For first-time hires or for instructors that were not employed by the university in the Spring semester, checks will come to the Winter Session Office, where they may be either picked up in person, or mailed to whatever address the instructor provides. Usually if checks are not picked up in person by the Monday morning following the Friday payment date, they are automatically mailed to the home address provided by the instructor. Direct deposit is available to part-time instructors through the Self Service section on RIAS - log into RIAS PeopleSoft for instructions. Direct deposite cannot be started until the individual has been fully entered into payroll. Paychecks are drawn from PNC Bank in New Brunswick. Paystubs are usually visible online on the RIAS system the Wednesday previous to the Friday pay date. You can also change your tax deductions, address, or other personnel information on the RIAS site as well.

Instructors must be on payroll in order to receive payment. Instructors must submit their signed contract and WSI Forms, and have completed any additional payroll forms potentially including their I-9 before payroll can be processed. Late submission of forms can result in a delay of payment by one or more pay cycles.


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How do I get an RU Net ID? (This is necessary for logging into the Rutgers system)
An RU Net ID is required to log on to any of the Rutgers Computer systems, including the Class Roster system, email, classroom computers, eCollege, Sakai and other electronic services. To acquire an NetID, you must be active in the HCM/Payroll system. If you are regular faculty, after you receive your first paycheck, you are eligible to register for a NetID. For part-time instructors, guest NetID's may be generated after payroll in New Brunswick has received your information from the Winter Session Office. This means you must have signed and turned in your contract, and provided any required support forms (I-9, provided Social Security card and photo ID, etc.).

To create an Net ID (and therefore a Rutgers Email account - they functionally are the same thing), go to the account creation webpage: https://netid.rutgers.edu and select the Activate NetID and Services option. You will get the policies webpage, which must be Accepted, and then the next page will prompt you for your personal data to locate you within the payroll system. From there you will be given options to create an ID.

If you have any questions regarding the account creation, contact the Camden Computing Help Desk at (856)225-6274 or email help@camden.rutgers.edu.
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How do I get a Faculty ID Card (hard copy)? (necessary to use gym, computers on campus, and library)
A Campus ID Card is necessary to access certain facilities on campus, including using the gymnasium, using the library or gaining borrowing privledges, or using the computer centers on campus. You must have completed your payroll information (turned in signed contract and any requested support documents).

To obtain an ID Card, you will need go to the Impact Booth on the first floor of the Campus Center to have them produce an ID Card after your HR/Payroll information has become active. The Card will have a barcode on its reverse side that becomes your Library borrowing ID, for borrowing books from the library or placing books on reserve. An ID Card does not have any connection to your Net ID (your electronic ID for email and access to Rutgers electronic systems). They are two separate processes. The Impact Booth may be reached by calling (856)225-6161.
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How do I get a parking hangtag?
To park in any of the Rutgers parking lots during the Winter requires a parking hangtag, otherwise your car will be ticketed or potentially towed. Parking is scarce in Camden and on Campus, so public transportation is encouraged. Parking hangtags may be obtained from the Parking Office, Administrative Services Building, Camden, NJ 08102, phone (856)225-6137 or on the website http://parking.camden.rutgers.edu. They are open 8:30am to 12:30pm and 1:30 to 4:30pm Monday through Friday. You will need to bring a copy of your contract and your vehicle registration to obtain a parking hangtag. Faculty may park in the Lots 1 and 2 (across the street from and behind Armitage Hall), and in Lot 14 (Third and Pearl Sts). Portions of Lots 12 and 13 (also on Third St) may be available. For more information, contact Parking.
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Where do I park?
Faculty with hangtags may park in the Lots 1 and 2 (across the street from and behind Armitage Hall), and in Lot 14 (Third and Pearl Sts). Portions of Lots 12 and 13 (also on Third St) may be available depending on occupancy in campus housing. For more information, contact Campus Parking. There additionally is metered street parking on Fifth, Pearl and Third Sts. which is monitored and maintained by the City of Camden, and an independent parking garage at Sixth and Cooper Sts. above the Campus Bookstore (rates vary).


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What are these payroll forms I need?
University Payroll requires several forms from individuals hired by the university:
Contract: will be sent to you from the Winter Session Office via email. You will need to sign and return one to the Winter Office and should keep a copy for your own records and to use as a temporary ID on campus. No payroll can be processed until the signed contract is returned.
WSI Form: from the Winter/Summer Instructors Union, to determine eligibility for the Union. This also must be completed and returned with your contract before we can proceed with payroll.
ID Forms: All new hires must provide a Social Security Card (it MUST be the actual Social Security Card), and a photo ID (Driver’s License, Passport, Military ID, etc.) when they are first hired by the university.
Payroll Forms: You may be required to fill out an I-9 Form. I-9 are also updated on a rolling basis, and these must be completed on campus in the Winter Session Office. You will be contacted with what documents are required.
International instructors must also provide proof of eligibility of employment in the United States.

All forms must be returned to the Winter Session Office at 311 North Fifth St, First Floor, Camden, NJ 08102. You will not be able to acquire an Net ID or a University ID Card until all of your HCM/Payroll information has been processed.
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Do I get an office?
Visiting faculty and instructors are assigned office space at the discretion of the department. Space availability varies amongst departments on a session basis. Contact the department chair or administrative assistant for access to office space, phone lines, and other academic supplies.
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There is an error or changes to my class listing in the schedule or on the website - whom do I contact?
If you notice an error in your class listing, your contact information, or wish to update your listing in any way (you have more class information to add, wish to add first day’s assignment, or whatever), contact Paul Butler in the Winter Session Office at (856)225-6098 or at pbutler@camden.rutgers.edu to update the website and schedule of classes.
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Where do I find out if classes on campus have been cancelled?
In the event of emergencies on campus (snow, floods, massive power outages, etc.), and classes need to be cancelled, this information will be posted on the university website. The general number for the campus (856-225-1766) will also have a recording indicating that the campus is closed. Alternatively, you can contact the Office of Public Information at (856)225-6026. School closings may also be announced on the radio at KYW-AM (1060) - Rutgers-Camden school numbers are 605 for daytime and 2605 for evening. In the event that a day is missed due to weather events, two Saturdays (January 9 and January 16) have been added into the calendar as make-up days. We have had a number of snow closings in recent years, so it is possible we may need to resort to using one of those Saturdays.
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My room (or building) is locked - how do I get in?
Occasionally Facilities Maintenance or Security will forget to unlock rooms or buildings (Penn 401, for example). Contact either the Winter Session Office (856)225-6053 at 311 North Fifth St, First Floor; or contact Campus Security at (856)226-6009 in the Administrative Services Building, 409 North 4th St. Response time is usually a few minutes. If this happens more than once, please let the Winter Session Office know so that we can make security aware of the problem.
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There are problems with the room (air conditioning off, windows or lights broken, etc) - what do I do?
If there are any problems with the classroom, such as equipment failures, air conditioning issues, broken lights or windows, contact the Winter Session Office at (856)225-6053 in 311 North Fifth Street, First Floor. Do not simply move the class without contacting the Winter Session Office - we will respond very quickly to solve the problem. It may involve moving the course to another classroom, but rooms that look empty on one day may actually have programs scheduled in them on other days.
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ACADEMIC

How do I see my class list? (access roster)
There will no longer be any hard copy rosters, preliminary or final, distributed on campus. All class information will only be available via the REGIS system. You will need to have an Rutgers NetID to access the class rosters (see above for obtaining an NetID).

  1. Go to the website: https://sims.rutgers.edu/rosters/ and select REGIS (Rosters and Electronic Grading Information System) under "Submit grades or change grades for the current semester."

  2. On Rutgers Central Authentication Service page, enter your NetID and password, leave Authentication type as Default, and select LOGIN.
  3. On the REGIS page, select the top tab that says "View Rosters." On that page, select the tab that says "Quick Search" and enter the class information (Semester Winter 2016, Unit, Subject, Course, and Section) in the appropriate fields on the page, and select Retrieve Roster.
  4. The roster with enrolled students will be displayed. If you select the option to display the roster as an Excel file, you may also view the student emails.

Please be aware that in order to access the Online Roster you will have needed to have:
1.) completed all of your payroll paperwork with the Winter Session Office
2.) created an NetID (same as your Rutgers email account)
3.) been given permission to access the roster by your department, usually through the administrative assistant.

Note that if your course is cross-listed among multiple departments (such as undergraduate and graduate, or History and English, etc.), then you will have to obtain permission through each department in which the class is listed to access the roster under that department. For example, a course "Origins of the Internet" is listed under History, Sociology and Computer Science. Three rosters will be generated for the course, one for each of its listings. To access each, the instructor would need to have permissions activated by the History, Sociology and Computer Science departments. Contact your department administrative assistant for more information regarding that procedure.

If you want to create an email list of the students in your class, you may use the RAMS system and add any email addresses of students in your class. It is recommended that you suggest to the students to create Net ID accounts so that they may access their grades, get Rutgers information, etc. You can additionally find an email list of students from the Roster page by selecting the “Download email addresses for Listserv" or “Download email addresses for Majordomo" options on the roster display page. However this uses the default email information from the registrar's student profiles. Many non-Rutgers students do not submit any email information, and occasionally the default account is a Rutgers account that the student does not check with any regularity.

For additional help with the roster page, select the Help tab at the top of the Class Roster Application page.
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How and when do I submit grades?
Please note that there will be no more hard copy grade rosters available to submit grades. The only way to submit grades to the registrar’s will be via the REGIS system. You will need an RU Net ID to access the REGIS roster system to submit your grades. To enter your grades for class:

  1. Go to the website: https://sims.rutgers.edu/rosters/ and select REGIS (Rosters and Electronic Grading Information System) under "Submit grades or change grades for the current semester."
  2. On Rutgers Central Authentication Service page, enter your NetID and password, leave Authentication type as Default, and select LOGIN.
  3. On the REGIS page, select the top tab that says "View Rosters." On that page, select the tab that says "Quick Search" and enter the class information (Semester Winter 2016, Unit, Subject, Course, and Section) in the appropriate fields on the page, and select Retrieve Roster.
  4. The roster with enrolled students will be displayed, with spaces to enter the grades. There will also be additional blank spaces at the bottom of the student list to enter students who do not appear on the list, but attended the class. Please type in what information you have on the student in those fields, and enter the appropriate grade.
  5. When you are done, select Submit at the bottom of the page and the grades will be submitted to the registrar’s system.

Grades are due from the faculty within 48 hours of the end of class. Grades submitted later than that will have to be entered as individual Changes of Grade for each student, each of which has to be independently approved by the department chair and Dean of the college.

Grades may be assigned as follows:

  • A: Outstanding, numeric 4.0
  • B+: numeric 3.5
  • B: Good, numeric 3.0
  • C+: numeric 2.5
  • C: Satisfactory, numeric 2.0
  • D: Poor, numeric 1.0 (not a valid grade for graduate courses).
  • F: Failing, numeric 0.0

Please note, there are no minus grades, such as A-, B- etc. Minus grades assigned will convert to the grade without the minus.

Other valid grade symbols are:

  • S/U: Satisfactory/Unsatisfactory - given only when a course is taken on a non-credit basis.
  • P/NC: Pass/No Credit - A non-numerical grade of P/NC is assigned only to Rutgers University regularly enrolled students who have registered for an undergraduate course on a Pass/Fail basis when such registration is in accord with the regulations of the unit. P (Pass) is equivalent to an A, B, or C, while NC (No credit) is equivalent to a D or F.
  • IN: Incomplete - may be used by the instructor when the student is unable to fulfill the course requirements and the completion of such would substantially improve the grade. It is the student’s responsibility to contact the instructor to arrange for submission of a Change of Grade to change the IN to an appropriate letter grade. Undergraduate IN convert to an F on February 1, 2016 unless the deadline has been extended by the professor via the registrar’s office. Graduate IN have one year from the end of the course before converting to an F.
  • W: Withdrawn - this is assigned only by the Registrar’s Office, and indicates a student has officially withdrawn from class. If a student has stopped attending a class, the professor should assign a TZ as below.
  • TZ: Temporarily assigned to students by an instructor who have never attended or stopped attending a course section without officially withdrawing. The instructor should in the notes section indicate the last day of attendance if the student stopped attending a class, or should indicate "Never Attended" if the student never attended the class. TZ’s will convert to F’s on February 1, 2016 if the student does not contact the Summer Session Office to resolve the problem. The instructor does not have to fill out any Change of Grade Forms for this to happen.
  • RD/RF: Re-examination permitted. For use only when the instructor cannot assign a grade better than D and considers the final examination grade to be dramatically inconsistent with the student’s previous work as to merit a re-examination. The instructor should arrange with the student a re-examination, and the instructor must then process a change of grade. This must be done by February 1, 2016. At that time, an RD will convert to a D and an RF will convert to an F unless a change of grade has been submitted.

Change of Grades Instructions for Changing Grades may be found here - http://registrar.camden.rutgers.edu/sites/registrar/files/Online_Change_of_Grade.pdf.

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May I post grades somewhere for my students?
No. Student information is confidential and should not be posted in part or in whole anywhere where it might be publicly viewed. Secondarily, students who have not properly registered and paid for their course should not have access to their grades (students that have not registered/paid will not have their grades posted to the registrar’s system or to the webreg until they have resolved their registration issues). Grades should not be emailed or otherwise given to students. The only place grades are and should be available to students is through the webreg or the Registrar’s systems. Paid students can access both of these systems for their grades.
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How and when do I order books?
You should submit your book request to the bookstore starting in October. Full instructions may be found here - How to Submit Textbook Requests.

Go to the University District Bookstore website at: http://universitydistrict.bncollege.com and select the “Faculty" tab on the top. You will need to register with the website and then follow the instructions on the website from that point. For further information, you may call the Bookstore at 856-968-1200. The contact person is Tim Bratton, Textbook Manager. Please note that the Bookstore hours during the academic year are 7:30am-6:30pm Monday through Thursday, 7:30am-4:30pm on Friday, and they are closed on the weekend.

You will need the author, title, edition and ISBN for the books you would like to have placed on order.

If you wish, the required textbooks for your course can be posted to the Winter Session website with your course listing. Contact Paul Butler (pbutler@camden.rutgers.edu or (856)225-6053) with the relevant information.
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How and when do students get books?
The bookstore hours will be posted on the Bookstore Front Page: http://universitydistrict.bncollege.com. Student may obtain books from the Bookstore or other vendors once the information is available about the books from the instructor. The Bookstore will maintain information about what books the instructor has requested for the class, though this information may also be available from the website if the instructor has provided information there. Students should have acquired the necessary books before the start of class.
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When is my class?
Your contract should indicate the meeting times for your course. Alternatively, this information is also available on the Winter Session website and on the schedule of classes. In general, the following codes are used to indicate the time of class:

  • W1 - 12/23/15 W 8:30am-12:10pm; 1/4/16-1/15/16 M,Tu,W,Th,F 8:30am-12:10pm
  • W3 - 12/23/15 W 1:00pm-4:40pm; 1/4/16-1/15/16 M,Tu,W,Th,F 1:00pm-4:40pm
  • W6 - 2/23/15 W 6:00pm-9:40pm; 1/4/16-1/15/16 M,Tu,W,Th,F 6:00pm-9:40pm

Note that Mathematics courses follow a slightly different schedule, as they do not meet on December 23, 2015 but instead start on January 4, 2016. Also note that 4-credit language courses may have extended class times. It is expected that classes will meet every indicated day, and for the full class time in order for the class to have sufficient contact hours to be accredited.


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When will I know if my class is running?
Classes that achieve their enrollment targets will run. For the majority of undergraduate courses, the target number is eight paid students. We must make decisions based on paid enrollments. You can determine this by looking at your online roster. In cases where the enrollment is low, we usually hold off on making any final determinations until the last week of registration as there are sometimes registration rushes during the last week of registration for a term. In any case, if the enrollment is low we will contact the instructor with options, including potentially running a course with a reduced salary (restorable if enrollment meets the target enrollment by the Monday after the course starts). If we decide to cancel a course for low enrollment, we will contact the instructor usually no later than Tuesday, December 8, 2015 after the last day of regular registration. Cancelled courses are also indicated on the Winter Session website immediately after a decision has been made, and students are notified.
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Where is my class?
The location of the class is listed in the course listings. The room location follows the Index number in the second line of the course listing in the catalog or on the website. Building codes are as follows:

  • ATG: Armitage Hall, 311 North Fifth St.
  • BSB: Business and Science Building, Third and Penn Sts.
  • CS: "Cooper Street" Building, 319 Cooper St.
  • FA: Fine Arts Building, Third and Linden Sts.
  • PENN 401: Library Lecture Hall, 401 "Penn St." (Penn St. is actually a sidewalk at that point - this is the side entrance of the library facing the Law School)
  • SCI: (Old) Science Building, Third and "Penn St."
  • SLH: Science Lecture Hall in the Science Building, 1st Floor of Science Building
  • SWB: Social Work Building, on Sixth and Penn Sts.

Occasionally it is necessary to change classrooms due to equipment needs, class size, or other considerations. Signs are posted on the door of any last moment room changes. The website will also be updated to reflect the room changes. All efforts are made to contact instructors ahead of time if their room is being switched from the originally posted location.

If instructors wish a different room (for whatever reason) the Winter Session Office will do our best to accommodate them within the available campus resources. Please contact Paul Butler at 856-225-6053 or pbutler@camden.rutgers.edu for assistance.
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I need powerpoint or multi-media for my class - how do I make sure I have it?
Presently, all classrooms in Armitage, Business and Science, 319 Cooper St., and Fine Arts are equipped with PC units for the instructor, overhead projectors, computer inputs to an overhead projector, and media players (DVD/CD). The large lecture classrooms (ATG 121, ATG 124, FA 110, Penn 401, SLH) have built-in full computers. You may also attach your own laptop to the media system. Please note that laptops may require software adaptation to be compatible with the Rutgers-Camden hookups. Contact Computing Services at 856-225-6274 with any questions or problems with laptop hookup.

There are a very limited number of "full" smart classrooms on campus that provide computer stations to both the instructor and all students. BSB 335 and BSB 336 house approximate 35 computer stations each. However, MBA and School of Business courses are given preference for those rooms. BSB 134 has stored laptops for potential use, but again this is generally restricted to School of Business courses. There are no devoted Arts and Sciences full smart rooms. There are also two limited access smart rooms available. One is a 20 station room in the basement of the Library called the "e-Classroom." The other is the North Conference Room in the basement of the Campus center. Both of these rooms are not normally scheduled classrooms in the Winter, but may be occasionally used on a day basis by a class with special requirements for a project. Please contact Paul Butler in the Winter Session Office at 856-225-6053 for more information. Please note also that the Library and Campus Center close at 6pm, so neither of these spaces are available in the evening.

Basically you should check the room to which you have been assigned to make sure the necessary equipment is available in that room. If it is not, please contact the Winter Session Office at pbutler@camden.rutgers.edu or (856)225-6098 to have your class moved to a room that can accommodate your needs.
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I need photocopying done - how is this handled?
Photocopying is done through the academic department. Contact your department for departmental access codes and procedures as to where photocopiers are, etc. PLEASE NOTE: most departments are only open 8:30am to 4:30pm. If you are teaching at night, you may not have access to copiers during the evening - contact your department for instructions.
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I need whiteboard markers, erasers, bluebooks or other academic supplies - how is this handled?
Any consumable items that are needed for classroom use are acquired through the academic department. Understand that some items may need to be ordered from suppliers, and that this may take one or more weeks to obtain. Please contact your academic department administrative assistant with any requests as soon as possible so that supplies may be available to you in a timely manner. In an emergency, some supplies may be available at the Winter Session Office. Long use items (printer cartridges, laptop batteries, etc.) will not be considered. Other items (instructional DVDs or films, for example) must be approved by the Dean of your College before purchase.
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How do I reserve books in the library?
You will need a University ID card with library barcode to place books on reserve in the library. You may fill out the reserve forms at the reserve desk in the library to place books on reserve. Alternatively, it may be done from the library website: http://www.libraries.rutgers.edu/reserve_services_for_faculty. It is also possible to put electronic documents on reserve with the library which have access only to students registered for the course. For further information, contact the library reserve desk at (856)225-6033.
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My class is web-enhanced - how do I set that up?
Course enhancements based on the web are done through one of two methods. Either the instructor can themselves set up an independent website, or they can use the university SAKAI system or eCollege.

Instructors with NetID's have a large amount of space on the camden server to create a website should they so choose. A number of web toolkits and other information can be found on the Rutgers Computer Services website: http://www.camden.rutgers.edu/HELP/internet.php Further help can be obtained at help@camden.rutgers.edu

The SAKAI system is an in-house electronic classroom system. Details on the SAKAI system may be found at https://sakai.rutgers.edu/portal including instructions on how to use SAKAI.

eCollege is a commercial electronic classroom system that is used by some instructors on the campus for online courses or for course supplements. See the website at http://rutgersonline.com/ for more information on the program and how to use it.
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I want to take students on a field trip - what do I have to do?
Contact the Winter Session Office (856)225-6053 to let us know your intentions, so that we know where the class and students are, and so that we may provide assistance as possible. There is limited accessibility to shuttle buses on campus to provide transportation to off-campus sites, so arranging for alternative transportation is preferable. Additional expenses associated with trips must either be approved by the Academic Dean of the department running the trip or borne directly by the trip participants.
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I need to miss a day of class or am running late to class - whom do I contact?
Classes are expected to meet each indicated day for the full time to allow for enough contact hours for the class to be accredited. If an emergency occurs such that the instructor is unable to meet their class, or are running late due to some emergency, the instructor should contact the Winter Session Office at (856)225-6053 or email winterim@camden.rutgers.edu so that the Office may inform the students of the situation and provide instructions.

Usually if an instructor does not appear for their class, the Winter Session Office will make all attempts to contact the instructor to find out the situation. If we are unable to contact the instructor after a reasonable period of time, we will take attendance of the students present and dismiss the class, and make a note of the situation in the instructor’s file. So it is important to contact the Office with any problems the instructor has making it to their class.
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Dealing with students:

I have a special needs student (blind, deaf, limited access, etc.), what do I do?
Rutgers is a full service university that does not discriminate based on any disability. All students, regardless of handicap, should be served. The student themselves should have contacted Office of Disability Services to arrange for appropriate assistance. Disability Services will usually contact instructors with information regarding student with issues that will be attending their course. The Coordinator for Disability Services is Timothy Pure, who may be reached at 856-225-6442 or tpure@camden.rutgers.edu. Their website may be found at http://learn.camden.rutgers.edu/disability-services Students with disabilities may be allowed additional time for activities or exams, or may be allowed readers or other support persons necessary for them to function within the class. PLEASE NOTE: if a student has been granted disability status, they will have paperwork from Disability Services. Students that present notes from their parents or doctors or simply state they have special conditions or needs should be directed to Disability Services for appropriate evaluation and certification.

If there are issues with physical access to the room, please contact the Winter Session Office at pbutler@camden.rutgers.edu or (856)225-6098 so that we can relocate the class to allow access.
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A student has stopped attending class. What do I do?
Functionally nothing. Note the date that the student stopped attending. When submitting a grade for the student, enter the TZ grade (stopped or never attended) for that student with the last date attended in the notes field. If a grade of W appears on the roster, it means the student has already formally withdrawn, and you need take no further action. It is between the student and the Registrar to resolve any registration issues.
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A student has cheated/plagarized work - how do I handle this?
The full university policies for Academic Integrity and the Code of Student Conduct may be found at http://academicintegrity.rutgers.edu/academic-integrity-at-rutgers. If you have found a student that has violated the Academic Integrity policy of the University, it is your responsibility and duty to report that student to the Division of Student Affairs. Instructions and forms for doing so may be found on the Academic Integrity Page of Student Affairs.
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A student appears in class but not on my roster - what do I do?
The student should be referred to the Winter Session Office to resolve registration issues. Instructors have the option to refuse admittance to class any students that do not appear on their roster or are not indicated as paid on the roster. In those instances, students should be referred to the Winter Session Office to resolve their registration/payment problems. If the student attends any portion of the class, a grade should be assigned on the roster, even if that grade is a TZ (stopped attending). If the student does not appear on the roster when grades are submitted, then the instructor should enter the available information on the student at the end of the roster in the fields provided including the appropriate grade. It is up to the student to resolve any registration issues with the Registrar's Office.
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A student appears on my roster, but not in my class - what do I do?
If a student continues to appear on the roster until the end of the class, but never attends the class, enter a grade of TZ on the roster with a statement “never attended" in the notes section for that student. It is up to the student to resolve any registration issues with the Registrar's Office. If a grade of W already appears on the roster, it means the student has withdrawn.
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My section is listed as closed, and another student wants to join. What options are there?
If the section is listed as closed and additional students want to enter the class, the instructor has several possible options:

  1. - Contact the Department to have them request to raise the stop-point for the class. The stop-points for most classes are based on available classroom space and reasonable class size. If the instructor desires to increase the stop-point, they can contact their Department to have the stop point overall raised for the class.
  2. - Allow additional students on a case-by-case basis. The student should fill out a Change of Course form, which the instructor must sign. The form should then be brought to the Winter Session Office for a special permission number to add the course. If the instructor has special permission numbers, the instructor can provide them directly to the student.
  3. - Tell them no. In some cases it is impossible (such as lab courses) or undesirable to increase the class size past the stop point. It is fully within the power of the instructor to tell students that there is no more room in a class, and the student must seek another option. If there are any problems, contact the Winter Session Office at (856)225-6053 for assistance.

How do I handle Student Surveys?
Student surveys are done electronically by the Center for Teaching Advancement and Assessment Research. Faculty will receive an email from CTAAR toward the end of the class session with instructions of how to administer the survey. Survey results are returned to the department chairs at the end of the Winter Session. For additional questions regarding the surveys, contact CTAAR directly at 732-932-7466.
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CAMPUS FACILITIES

Winter Session Office
The Winter Session Office is located on the first floor of the administrative wing of Armitage Hall at 311 North Fifth St. Hours during the summer are 8:30am-5:00pm on Monday though Thursday, and 8:30am-4:30pm on Friday. The office is closed on weekends. Contact is available through: phone (856)225-6053; email: winterim@camden.rutgers.edu; FAX (856)225-6453, or feel free to visit in person. All courses and information regarding Winter activities can be found on the Winter Session website http://winter.camden.rutgers.edu
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Campus Security
Security can be reached at (856)225-6009 for escort to any campus or near campus location, or facilities access after hours. For emergencies, dial 911 or (856)225-6111. The Campus Security website is http://rupd.camden.rutgers.edu/
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Paul Robeson Library
The Camden Paul Robeson Library has its own website at http://www.libraries.rutgers.edu/robeson
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Campus Center
The Camden Campus Center has multiple facilities.

  • The Impact Booth on the first floor is where IDs are obtained, general information distributed, and tickets for campus and local events are sold.
  • Food services include the Starbucks Coffee Store, the Student Dining Hall, the Cafe Restaurant, and the Corner lounge and store.
  • The Student Health Center is located on the second floor, (856)225-6005 or at http://healthservices.camden.rutgers.edu/
  • Additional programs and activities occur throughout the summer, including special ticket deals, movie events, programs and barbeques.

For information see the Campus Center website at http://campuscenter.camden.rutgers.edu/. Back to top.

Athletic Center
The Rutgers-Camden Athletic and Fitness Center has two full sized open gyms, racketball and squash courts, and exercise and cardio rooms. Some of the facilities are used by special programs for city children during the summer, so hours may be limited. A University ID is required for use of the facility. Hours and availability are posted on the Gymnasium Website href="http://scarletraptors.com/sports/2013/12/13/GEN_1213135113.aspx?">.
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Computer Services
Can be found at Back to top.