Academic:

Dealing with students:

Campus Facilities:

Administrative:

How do I get an RUNet ID? (This is necessary for logging into the Rutgers system)
An RUNet ID is required to log on to any of the Rutgers Computer systems, including the Class Roster system, email, ecollege, and other electronic services). To acquire an RUNet ID, you must be entered into the payroll system. If you are regular faculty, after you receive you first paycheck, you are eligible to register for RUNet. For part-time instructors, guest RUNet ID’s may be generated after payroll in New Brunswick has received your information from the Summer Session Office. This means you must have signed and turned in your contract, and provided any required support forms (I-9, W-4, provided Social Security card and photo ID, etc.). Guest accounts usually only extend for three months from the time of activation, so if you have a third term class, do not activate your account in April, as it will have expired by the time the class actually starts.

To create an RUNet ID (and therefore a Rutgers Email account - they functionally are the same thing), go to the account creation webpage: http://oit.rutgers.edu/services/account/quick.html. Part time faculty select the “Guest Account" option. Full time faculty select the “Early faculty/staff account" option. Camden faculty will have their accounts on crab.rutgers.edu server (aliased as camden.rutgers.edu).

You will be asked to fill out a form (on the website) that must be turned into the Computing Services Office at: Accounts, Computing Services, 121 Business & Science Building, Rutgers Camden Campus, Camden, NJ 08102, or FAXed to (856)225-6436. Any questions regarding the account or the form should be addressed to the Camden Computing Services Account Office at (856)225-6065. The office is open Monday through Friday 8:30am - 5:00pm. Questions may also be sent to help@crab.rutgers.edu
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How do I get a Faculty ID Card (hard copy)? (necessary to use gym, computers on campus, and library)
A Campus ID Card is necessary to access certain facilities on campus, including using the gymnasium, using the library or gaining borrowing privledges, or using the computer centers on campus. You must have completed your payroll information (turned in signed contract and any requested support documents). A copy of your signed contract will serve as temporary ID for access to campus facilities.

To obtain an ID Card, you will need to take a copy of your contract and a photo ID to the Impact Booth on the first floor of the Campus Center to have them produce an ID Card. The Card will have a barcode on its reverse side that becomes your Library borrowing ID, for borrowing books from the library or placing books on reserve. An ID Card does not have any connection to your RUNet ID (your electronic ID for email and access to Rutgers electronic systems). They are two separate processes. The Impact Booth may be reached by calling (856)225-6161.
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How do I get a parking hangtag?
To park in any of the Rutgers parking lots during the summer requires a parking hangtag, otherwise your car will be ticketed or potentially towed. Parking is scarce in Camden and on Campus, so public transportation is encouraged. Parking hangtags may be obtained from the Office of the Bursar at 329 Cooper St., Camden, NJ 08102, phone (856)225-6021. They are open 8:30am-4:00pm Monday through Friday. You will need to bring a copy of your contract and your vehicle registration to obtain a parking hangtag. Parking is $31.00 for one four-week session, or $59.00 for the entire summer period. Faculty may park in the Lots 1 and 2 (across the street from and behind Armitage Hall), and in Lot 14 (Third and Pearl Sts). Portions of Lots 12 and 13 (also on Third St) may be available.
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Where do I park?
Faculty with hangtags may park in the Lots 1 and 2 (across the street from and behind Armitage Hall), and in Lot 14 (Third and Pearl Sts). Portions of Lots 12 and 13 (also on Third St) may be available. There additionally is metered street parking on Fifth, Pearl and Third Sts., and an independent parking garage at Sixth and Cooper Sts. (rates vary).
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What are these payroll forms I need?
University Payroll requires several forms from individuals hired by the university:

• Contract: will be sent to you from the Summer Session Office. You will get two copies - one which you may keep for your own records and to use as a temporary ID on campus, and one which should be signed and returned to the Summer Session Office. No payroll can be processed until the signed contract is returned.
• ID Forms: All new hires must provide a Social Security Card (it MUST be the actual Social Security Card), and a photo ID (Driver’s License, Passport, Military ID, etc.).
• Payroll Forms: These include tax forms, W4 for federal and potentially out of state forms if the instructor does not reside in the state of NJ.
• International instructors must also provide proof of eligibility of employment in the United States.

Do I get an office?
Visiting faculty and instructors are assigned office space at the discretion of the department. Space availability varies amongst departments on a semester basis. Contact the department head or secretary for access to office space, phone lines, and other academic supplies.
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There is an error or changes to my class listing in the catalog or on the website - whom do I contact?
If you notice an error in your class listing, your contact information, or wish to update your listing in any way (you have more class information to add, wish to add first day’s assignment, or whatever), contact Paul Butler in the Summer Session Office at (856)225-6973 or at pbutler@crab.rutgers.edu to update the website. The catalog has already been printed and cannot now be changed.
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Where do I find out if classes on campus have been cancelled?
In the unlikely event of emergencies on campus (hurricane, massive power outages, etc.), and classes need to be cancelled, this information will be posted on the university website. Alternatively, you can contact the Summer Session Office at (856)225-6098 or the Office of Public Information at (856)225-6026.
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My room (or building) is locked - how do I get in?
Occasionally Facilities Maintenance will forget to unlock rooms or buildings (Penn 401, for example). Contact either the Summer Session Office (856)225-6098 at 321 Cooper St, 1st Floor; or contact Campus Security at (856)226-6009 in the Administrative Services Building, 409 North 4th St. Response time is usually a few minutes.
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There are problems with the room (air conditioning off, windows or lights broken, etc) - what do I do?
If there are any problems with the classroom, such as equipment failures, air conditioning issues, broken lights or windows, contact the Summer Session Office at (856)225-6098 in 321 Cooper St, 1st Floor. Do not simply move the class without contacting the Summer Session Office - we will respond very quickly to solve the problem.
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Academic:

1. Go to the website: https://www.acs.rutgers.edu/rosters and select Log In.
2. On Rutgers Central Authentication Service page, enter your RUNet ID and password, leave Authentication type as Default, and select LOGIN.
3. On the Class Rosters Application page, enter the class information (Unit, Subject, Course, Section, Year) in the appropriate fields on the page, and select Retrieve Roster.
4. The roster with enrolled students will be displayed.

For additional help with the roster page, select the Help tab at the top of the Class Roster Application page.
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How and when do I submit grades? (THERE WILL BE NO MORE HARD COPY ROSTERS!)
Please note that there will be no more hard copy grade rosters available to submit grades. The only way to submit grades to the registrar’s will be via the webreg system. You will need an RUNet ID to access the webreg roster system to submit your grades. To enter your grades for class:

1. Go to the website: https://www.acs.rutgers.edu/rosters and select Log In.
2. On Rutgers Central Authentication Service page, enter your RUNet ID and password, leave Authentication type as Default, and select LOGIN.
3. On the Class Rosters Application page, enter the class information (Unit, Subject, Course, Section, Year) in the appropriate fields on the page. Click on the check box in front of the option “Check the box to Submit “Grades" for Students by Course," and then select “Retrieve Roster."
4. The roster of enrolled students will be displayed, with spaces to enter the grades. There will also be additional blank spaces at the bottom of the student list to enter students who do not appear on the list, but attended the class. Please type in what information you have on the student in those fields, and enter the appropriate grade.
5. When you are done, select Submit at the bottom of the page and the grades will be submitted to the registrar’s system.

Grades may be assigned as follows:

Other valid grade symbols are:

Change of Grade Forms are available from either the Summer Session Office or the Registrar’s Office. They should be submitted to the Registrar’s office when completed.
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May I post grades somewhere for my students?
No. Student information is confidential and should not be posted in part or in whole anywhere where it might be publicly viewed. Secondarily, students who have not properly registered and paid for their course should not have access to their grades (students that have not registered/paid will not have their grades posted to the registrar’s system or to the webreg until they have resolved their registration issues). Grades should not be emailed or otherwise given to students. The only place grades are and should be available to students is through the webreg or the registrar’s systems. Paid students can access both of these systems for their grades.
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How and when do I order books?
You should submit your book request to the bookstore starting in April.

1. Go to the University District Bookstore website at: http://www.udb.bkstr.com
2. Select the “Faculty Services" tab on the left side of the main page.
3. Select “eDoptions" by either clicking the “>>Go" just below it or on the picture to the right of it.
4. If you have not ordered books before, you will need to create an account. Select Register under New Users and follow the registration instructions. Otherwise enter your login information and follow instructions.

The bookstore receives regular enrollment updates from the Summer Session Office, so you do not need to worry about how many copies of the book to order. If you wish, the required textbooks for your course can be posted to the Summer Session website with your course listing. Contact Paul Butler (pbutler@crab.rutgers.edu or (856)225-6098) with the relevant information.
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How and when do students get books?
The bookstore hours will be posted on the Bookstore Front Page: http://www.udb.bkstr.com Student may obtain books from the bookstore or other vendors once the information is available about the books from the instructor. The bookstore will maintain information about what books the instructor has requested for the class, though this information may also be available from the website if the instructor has provided information there. Students should have acquired the necessary books before the start of class. The bookstore will be open late during the first two nights of evening classes of each summer term for last minute purchases.
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When is my class?
Your contract should indicate the meeting times for your course. Alternatively, this information is also available on the Summer Session website and in the Summer Session Catalog. In general, the following codes are used to indicate the time of class:

Terms:

Time:

Variations due to specific course needs to these schedules exist.

It is expected that classes will meet every indicated day, and for the full class time in order for the class to have sufficient contact hours to be accredited.
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When will I know if my class is running?
Classes that achieve their enrollment targets will run - you can determine this by looking at your online roster. The enrollment target is listed on your contract. In cases where the enrollment is low, we usually will not make any final determinations until the last week of registration (there are sometimes registration rushes during the last week of registration for a term). In any case, if the enrollment is low we will contact the instructor with options. If we decide to cancel a course for low enrollment, we will contact the instructor usually the Monday after the last day of regular registration.
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Where is my class?
The location of the class is listed in the course listings. The room location follows the Index number in the second line of the course listing in the catalog or on the website. Building codes are as follows:

• ARM: Armitage Hall, 311 North Fifth St.
• BSB: Business and Science Building, Third and Penn Sts.
• FA: Fine Arts Building, Third and Linden Sts.
• LIB: Paul Robeson Library, (2nd Floor seminar rooms) front entrance at center of campus green.
• PENN 401: Library Lecture Hall, 401 Penn St. (Penn St. is actually a sidewalk at that point - this is the side entrance of the library facing the Law School)
• SCI: Science Building, Third and Penn Sts.
• SLH: Science Lecture Hall in the Science Building, 1st Floor of Science Building

• ACC: Atlantic Cape Community College on Bacherach Blvd. in Atlantic City
• ML: Mays Landing, Atlantic Community College.
• Pineland Research Center in New Lisbon NJ.

I need powerpoint or multi-media for my class - how do I make sure I have it?
Presently, all classrooms in Armitage, Business and Science, and Fine Arts are equipped with overhead projectors, computer inputs to an overhead projector, and VCRs. A large number of them also have DVD units. In the Business and Science Building, all classrooms are equipped with computers. In the other buildings, only the large lecture classrooms (ARM 121, FA 110, Penn 401, SLH) have computers - the other rooms will require that you have a laptop or other portable computer to connect to the overhead projector (connection cords are supplied in the room). Laptops are available from the department, but they are in limited supply - contact your department secretary or chair for availability. Presently only four rooms are equipped with slide projectors (FA 110, 217, 219, 221), and there is a single portable unit in Armitage Hall. Only FA 215 is supplied with audio equipment. There is one portable ELMO unit available for use anywhere on campus from the Summer Session Office. The Summer Session Office also has two telescopes which may be accessed for class use. There are no other portable units for any other purpose on campus.

Basically you should check the room to which you have been assigned to make sure the necessary equipment is available in that room. If it is not, please contact the Summer Session Office at pbutler@crab.rutgers.edu or (856)225-6098 to have your class moved to a room that can accommodate your needs.

PLEASE NOTE: outside of the Business and Science Building, only the large lecture hall classrooms have built-in computers. Because of limited space, these classrooms are usually reserved for the largest classes. If you need a computer for your class and do not own a portable, please contact your department to borrow a laptop rather than trying to access one of the large lecture halls, as most likely they will not be available to you.
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I need photocopying done - how is this handled?
Photocopying is done through the department. Contact your department for departmental access codes and procedures as to where photocopiers are, etc. PLEASE NOTE: most departments are only open 8:30am to 4:30pm. If you are teaching at night, you may not have access to copiers during the evening - contact your department for instructions. In an emergency, copying may be done through the Summer Session Office - contact at (856)225-6098.
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I need whiteboard markers, erasers, bluebooks or other academic supplies - how is this handled?
Any consumable items that are needed for classroom use are acquired through the academic department. Understand that some items may need to be ordered from suppliers, and that this may take one or more weeks to obtain. Please contact your academic department secretary with any requests as soon as possible so that supplies may be available to you in a timely manner. In an emergency, some supplies may be available at the Summer Session Office. Long use items (printer cartridges, laptop batteries, etc.) will not be considered. Other items (instructional DVDs or films, for example) must be approved by the Summer Session Director before purchase.
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How do I reserve books in the library?
You will need a University ID card with library barcode to place books on reserve in the library. You may fill out the reserve forms at the reserve desk in the library to place books on reserve. Alternatively, it may be done from the library website: http://www.libraries.rutgers.edu/rul/lib_servs/reserve_services_faculty.shtml Select the option for Camden Robeson Library under How to Submit Reserve Requests, and complete the form on that page. For further information, contact the library reserve desk at (856)225-6033.
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My class is web-enhanced - how do I set that up?
Course enhancements based on the web are done through one of two methods. Either the instructor can themselves set up an independent website, or they can use the university WebCT system.

Instructors with RUNet ID’s have a large amount of space on the crab server to create a website should they so choose. A number of web toolkits and other information can be found on the Rutgers Computer Services website: http://www.camden.rutgers.edu/HELP/internet.php Further help can be obtained at help@camden.rutgers.edu

The WebCT web enhancement has pre-formatted options and other tools available to enhance the course experience. Contact jpd@TeachX.rutgers.edu for further information on how to create an use a WebCT account.
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I want to take students on a field trip - what do I have to do?
Contact the Summer Session Office (856)225-6098 to let us know your intentions, so that we know where the class and students are, and so that we may provide assistance as possible. There is limited accessibility to shuttle buses on campus to provide transportation to off-campus sites, so arranging for alternative transportation is preferable.
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I need to miss a day of class or am running late to class - whom do I contact?
Classes are expected to meet each indicated day for the full time to allow for enough contact hours for the class to be accredited. If an emergency occurs such that the instructor is unable to meet their class, or are running late due to some emergency, the instructor should contact the Summer Session Office at (856)225-6098 or email summercm@camden.rutgers.edu so that the Office may inform the students of the situation and provide instructions.

Usually if an instructor does not appear for their class, the Summer Session Office will make all attempts to contact the instructor to find out the situation. If we are unable to contact the instructor after a reasonable period of time, we will take attendance of the students present and dismiss the class, and make a note of the situation in the instructor’s file. So it is important to contact the Office with any problems the instructor has making it to their class.
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Dealing with students:

A student has stopped attending class. What do I do?
Functionally nothing. Note the date that the student stopped attending. When submitting a grade for the student, enter the TZ grade (stopped or never attended) for that student with the last date attended in the notes field. If a grade of W appears on the roster, it means the student has already formally withdrawn, and you need take no further action. It is between the student and the Summer Session Office to resolve any registration issues.
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A student has cheated/plagarized work - how do I handle this?
The full university policy for Academic Integrity may be found at http://www.camden.rutgers.edu/RUCAM/info/Academic-Integrity-Policy.html Basically, the instructor should document the incident as best as they can, and submit all materials to the Campus Judicial Officer in the Office of Student Affairs on the 2nd Floor of Armitage Hall administrative wing. Full procedural instructions may be found at http://www.camden.rutgers.edu/RUCAM/info/academic-integrity-studentcodeproceduresFINAL.pdf.
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A student appears in class but not on my roster - what do I do?
The student should be referred to the Summer Session Office to resolve registration issues. If the student attends any portion of the class, a grade should be assigned on the roster, even if that grade is a TZ (stopped attending). If the student does not appear on the roster when grades are submitted, then whatever information the instructor has on the student should be entered at the end of the roster in the fields provided including the appropriate grade. It is up to the student to resolve any registration issues with the Summer Session Office.
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A student appears on my roster, but not in my class - what do I do?
If a student continues to appear on the roster until the end of the class, but never attends the class, enter a grade of TZ on the roster with a statement “never attended" in the notes section for that student. It is up to the student to resolve any registration issues with the Summer Session Office. If a grade of W already appears on the roster, it means the student has withdrawn.
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My section is listed as closed, and another student wants to join. What options are there?
If the section is listed as closed and additional students want to enter the class, the instructor has several possible options:

1. Contact the Summer Session Office to raise the stop-point for the class. The stop-points for most classes are based on available classroom space and reasonable class size. If the instructor desires to increase the stop-point, they can contact the Summer Session Office at (856)225-6098 to have it done.
2. Allow additional students on a case-by-case basis. The student should fill out a Change of Course form, which the instructor must sign. The form should then be brought to the Summer Session Office for a special permission number to add the course.
3. Tell them no. In some cases it is impossible (such as lab courses) or undesirable to increase the class size past the stop point. It is fully within the power of the instructor to tell students that there is no more room in a class, and the student must seek another option. If there are any problems, contact the Summer Session Office at (856)225-6098 for assistance.

Campus Facilities:

Campus Security
Security can be reached at (856)225-6009 for any emergency, escort to any campus or near campus location, or facilities access after hours. The Campus Security website is http://www.camden.rutgers.edu/~rupdcamd/index.htm
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Paul Robeson Library
The Camden Paul Robeson Library has its own website at http://www.libraries.rutgers.edu/rul/libs/robeson_lib/index.shtml
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Campus Center
The Camden Campus Center has multiple facilities.

• The Impact Booth on the first floor is where IDs are obtained, general information distributed, and tickets for campus and local events are sold.
• Food services include the Starbucks Coffee Store, the Student Dining Hall, the Cafe Restaurant, and the Corner lounge and store.
• The Student Health Center is located on the second floor, (856)225-6005 or at http://crab.rutgers.edu/~ruhealth
• Additional programs and activities occur throughout the summer, including special ticket deals, movie events, programs and barbeques. These events will be listed on the Summer Session Website under the Special Events section http://summer.camden.rutgers.edu/special.html

Gymnasium
The Camden Gymnasium has two full sized open gyms, racketball and squash courts, and exercise and cardio rooms. Some of the facilities are used by special programs for city children during the summer, so hours may be limited. A University ID is required for use of the facility. Hours and availability are posted on the Gymnasium Website http://www.camden.rutgers.edu/Camden/Athletics/facilities.
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Special Events/Activities
Can be found on the Summer Session Website under the Special Events section http://summer.camden.rutgers.edu/special.html. They include the Summer Writers’ Conference, Summer Music Festival, special movie and food events at the Campus Center, and other activities.
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